Run Regulated Operations
Without Compliance Risk
VeloraPay is a nationwide compliance infrastructure platform supporting childcare, home healthcare, DODD services, adult day programs, trucking & logistics, and transportation & NEMT.
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A unified compliance command center across every regulated workforce — credentials, EVV, scheduling, and audits in one system of record.
Smart Scheduling
Plan shifts and assignments without the back-and-forth.
Built-in Compliance
Sector-specific rules tracked automatically.
Team Communication
Keep everyone aligned with one shared workspace.
Billing & Payments
Invoice clients and pay your team in a few clicks.
Platform Overview
How VeloraPay processes payroll for regulated care.
A compliance-first architecture that turns visit data, schedules, and program rules into clean, audit-ready payroll — without manual reconciliation.
- 01
Capture
EVV check-ins, GPS, schedules, and program activities flow in from caregivers, DSPs, and program staff in real time.
Field & device layer
- 02
Validate
Each visit is checked against state Medicaid rules, ISP/care plan, credentials, and authorization caps before it can become payable.
Compliance engine
- 03
Calculate
Validated time is converted to wages, OT, differentials, and program-specific rates — with deductions and benefits applied per worker.
Payroll engine
- 04
Pay & Report
Direct deposit, tax filings, and audit-ready records are generated automatically — with a complete trail back to the original visit.
Disbursement & audit
Foundation: enterprise security & data integrity
HIPAA-aligned controls
Encryption in transit and at rest
Immutable audit trail
Every change captured
State Medicaid + EVV ready
21st Century Cures Act
Role-based access
SSO + least-privilege
Industries We Serve
Built for regulated sectors.
- Childcare
- Home Healthcare
- DODD Services
- Adult Day Programs
- Trucking & Logistics
How It Works
Compliance, built into every action.
- Real-time validation
- Automated checks
- Audit-ready records
- System-enforced rules
Live Monitoring · Caregiver Sectors Only
EVV, GPS check-ins, and field visibility.
EVV and caregiver visit verification apply only to home healthcare, DODD, and adult day programs. Childcare, transportation, staffing, and logistics use sector-specific workflows instead.
- ≤ 5m
GPS Accuracy
Sub-block precision
- < 2s
Check-In Latency
Real-time sync
- 99.7%
Geofence Success
Verified arrivals
EVV-compliant visit verification with GPS check-ins, geofencing, and real-time field visibility — built to meet 21st Century Cures Act and state Medicaid requirements.
Why It Matters
Outcomes that protect your operation.
Prevent costly errors
Cut admin time
Full operational visibility
How VeloraPay Works
Organize Your Records
Bring staff, programs, and required documents into one structured system.
Track Requirements Automatically
Certifications, licenses, and renewals are monitored with automatic expiration alerts.
Stay Audit-Ready
Documentation history, role-based access, and time-stamped activity keep you ready every day.
Everything you need. Nothing you don't.
The core tools to run your operation — without the spreadsheets.
Expiration Alerts
Get notified before credentials lapse.
Centralized Records
All documents and files in one place.
Real-Time Visibility
See where your team stands at a glance.
Role-Based Access
Each person sees only what they need.
Audit-Ready History
Every change recorded and reviewable.
Multi-Site Support
One system across every location.
Built-In Messaging
Reach staff and families instantly.
Renewal Tracking
Keep credentials current automatically.
Continuous credential monitoring with audit-ready timelines — every expiration, renewal, and policy change tracked automatically for state and federal review.
Built for Your Industry
Workflows tailored to how regulated sectors actually operate.
Childcare
Live ratios, attendance, certifications, and state licensing — built for operators nationwide.
- Real-time staff-to-child ratios
- Digital sign-in / sign-out
- Certification expiration alerts
- Licensing inspector audit access
Home Healthcare
EVV visits, care documentation, and Medicaid billing — without paperwork chaos.
- Mobile EVV with GPS
- Digital care plans & visit notes
- Medicaid claims with compliance checks
- Aggregator integrations
I/DD Services
Documentation, EVV, billing, and audit readiness for I/DD providers.
- DSP mobile app
- ISP-driven documentation
- Incident / MUI workflows
- Compliance billing
Adult Day Programs
Attendance, activities, billing, and state survey readiness for adult day.
- Digital sign-in & pickup verification
- Activity & care plan tracking
- Medicaid billing
- Family portal
Trucking
DOT compliance, HOS, vehicle inspections, and driver qualification on one platform.
- Driver Qualification Files
- HOS with ELD integration
- Mobile DVIR
- DOT / FMCSA audit access
Rides — Standard · Black Car · NEMT
Commercial rides, premium chauffeur, and Medicaid transportation from one dispatch.
- Unified dispatch across tiers
- Per-MCO credentialing
- Broker integrations (MTM, ModivCare, Veyo)
- GPS + signature trip verification
Supports
Licensing requirements · Certification tracking · Inspection readiness · Documentation history
Compliance infrastructure, tailored to you
VeloraPay is a tailored compliance and workforce platform for regulated organizations. Every engagement is scoped to your sector, footprint, and operations — talk to our team for a tailored proposal.
Essentials
Tailored solution
Small care teams · audit-ready records
- Caregiver scheduling & visit tracking
- Payroll processing
- Compliance & documentation tracking
- Client & staff portals
Operate
Tailored solution
Growing agencies — surveys & audits
- Everything in Basic
- EVV & visit verification
- Authorization & service plan tracking
- Audit/survey-ready reporting
- Priority support
Scale
Tailored solution
Multi-program / multi-payer operations
- Everything in Growth
- DODD waiver & Medicaid workflows
- Advanced compliance & incident reporting
- Multi-program oversight
- Dedicated onboarding
Enterprise
Enterprise solution
Multi-state · unlimited scale
- Everything in Professional
- Custom integrations & workflows
- Dedicated success manager
- Advanced analytics & SLA
Need a custom scope, multi-state coverage, or enterprise terms? .
Sales-led onboarding · Dedicated implementation support
Trusted across regulated industries
Childcare, home healthcare, DODD, adult day, and trucking teams rely on VeloraPay every day.
- Built for regulated operations
- Inspection and audit ready
- Secure record handling
Trusted by Organizations Managing Real Compliance Requirements
Teams responsible for licensing, certifications, and inspections rely on structured systems — not spreadsheets or manual tracking.
"We used to track certifications and expiration dates manually. VeloraPay gave us a structured system and reduced the risk of missing deadlines during inspections."
Program Director
Childcare Provider
"Having staff records, documentation, and alerts in one place makes audits much easier to manage. We're no longer scrambling before inspections."
Administrator
Home Healthcare Agency
"VeloraPay helps us stay organized across multiple programs and locations. The visibility alone has improved how we manage compliance day to day."
Operations Manager
DODD & Adult Day Services
Built for organizations operating under licensing, certification, and inspection requirements.
Stay Ready — Every Day
Compliance should never depend on last-minute preparation.
Questions? Email support@velorapayco.com